Hotels lose thousands annually to Corpay CLC billing errors. We are the CLC billing recovery specialists hoteliers trust to audit every virtual card transaction, fix folio mismatches, and recover the revenue your front desk staff never knew was missing.
of CLC virtual card revenue is silently lost at the typical hotel
Daily reconciliation inside Corpay's 30-day late-charge window typically recovers 5–10x our flat fee.
Source: Reconcile CLC client averages, 2025
$0M+
Hotel Revenue Recovered
0+
Hotels Assisted
0 Yrs
CLC Billing Experience
0 hrs
Saved Per Week / Hotel
By the numbers
of CLC virtual card revenue is silently lost at the typical hotel
Without daily reconciliation, declines, rate mismatches, and tax drift compound month over month.
Source: Reconcile CLC client averages, 2025
is Corpay's late-charge recovery window
Late-charge requests submitted inside 30 days have >85% approval rates. Outside the window, approval drops sharply.
Source: Corpay late-charge submission outcomes
per room per month — flat-fee CLC reconciliation
No setup, no contingency cuts, no long-term contract. Typical client ROI is 5–10x in the first quarter.
Source: Reconcile CLC pricing
Trusted By Properties Across Every Major Brand
We work with hotels from all major hospitality groups on Corpay CLC billing recovery
Specialized In Recovery From
Why Hotels Struggle With CLC Billing
Managing Corpay CLC virtual card payments is a complex, error-prone process. Most hotels are losing thousands of dollars annually to CLC billing errors without even realizing it. Here are the most common issues we see.
On average, approximately 1% of OTA virtual cards go uncharged or undercharged. For a property processing $1M in VCC bookings annually, that is $10,000 or more silently lost. Multi-property groups lose six to seven figures per year.
Hotels carry unpaid room nights while billing flows through CLC's intermediary system. In extreme cases, entire hotel brands in regions have stopped accepting CLC guests due to persistent non-payment issues.
Hotel staff spend approximately 7 hours per week tracking thousands of unique virtual card numbers. Each VCC is created for a single transaction, creating a manual reconciliation nightmare that pulls front desk focus away from guests.
Mismatches between the PMS and OTA prepaid amounts mean hotels never realize a virtual card balance was left uncharged. There is no report, invoice, or paper trail showing the missed funds. The OTA simply keeps the difference.
Virtual cards attract processing fees around 3% compared to approximately 0.3% for standard consumer cards. These elevated fees eat directly into already-thin hotel operating margins on every CLC transaction.
Some properties experience virtual card rejection rates as high as 90%. Failed authorizations at checkout create guest experience friction, negative reviews, and additional staff time spent resolving payment issues.
Understanding The CLC Process
The Corpay CLC system places all operational risk on the hotel. From CheckINN cards covering only room and tax to complex folio separation requirements, the process is designed to favor the intermediary. Here is how the CLC billing process works step by step.
The corporate traveler books through the CLC system. Corpay issues a virtual credit card number (VCN) or the guest receives a CheckINN card credential for check-in.
The hotel must create separate folios: one for room and tax charges (billed to the CLC virtual card) and a second for guest incidentals (billed to the traveler's personal card). Errors here cascade through checkout.
The hotel pre-authorizes the CLC virtual card for the stay amount. This is where authorization failures commonly occur, with some properties seeing rejection rates up to 90%.
At checkout, the hotel charges room rate and applicable taxes to the virtual card. If the charge amount does not exactly match the OTA-loaded amount, the difference is silently lost.
The hotel must manually reconcile virtual card payments against PMS records daily. Each VCC is a unique card number, creating thousands of individual entries to verify.
CLC bills the corporate client on their own timeline, then remits payment to the hotel. Hotels bear the cash flow risk while CLC controls payment timing and disputes.
We handle the billing headache.
You get back to focusing on guest experience and operations.
Key CLC Billing Concept
Corpay CLC uses two primary payment methods that hoteliers must understand to avoid costly billing mistakes.
The CheckINN card is the primary CLC membership credential. It works like a virtual credit card but with strict limitations: it can only be charged for room rate and applicable taxes. All incidentals must go on a separate guest folio. Key limitations:
CrewFax is a digital reservation sent directly to the hotel before the guest arrives. The traveler simply states they have a CLC CrewFax reservation at the front desk. Common issues include:
Our CLC Billing Recovery Service
Think of Reconcile CLC as your dedicated hotel billing recovery department. We know the Corpay CLC system inside and out, recovering the funds your staff simply does not have the time to track down.
We audit every CLC virtual card transaction against your PMS records daily, catching uncharged and undercharged cards before the revenue is permanently lost.
Full reconciliation of all Corpay CLC payments including CheckINN card charges, CrewFax reservations, and virtual card number settlements.
We ensure proper two-folio architecture is maintained: company charges separated from guest incidentals to eliminate the most common source of billing errors.
Proactive management of VCC authorization issues including pre-auth code tracking, GCC reservation setup, and direct coordination with Corpay support.
Detailed monthly reports showing exactly how much revenue we recovered, where the billing errors originated, and trends to prevent future leakage.
We handle all dispute resolution with Corpay CLC support directly, saving your staff hours of phone calls and back-and-forth communication.
Who We Are
Reconcile CLC was born from a simple observation: hotels were hemorrhaging revenue through CLC virtual card billing errors, and nobody was doing anything about it. Our team brings combined decades of hands-on experience in hotel finance, Corpay CLC systems, and revenue recovery. We built this company with one obsessive focus — recovering every dollar your hotel is owed.
We live and breathe Corpay CLC billing. Our team has navigated every edge case, dispute type, and system quirk the CLC platform can throw at a hotel.
From boutique independents to multi-property management groups, hotels across the country trust us to protect their bottom line.
We measure success in recovered dollars. Our clients consistently see 5-10x ROI because we treat every missed charge as unacceptable.
We are not a faceless software tool. We are billing recovery specialists who work alongside your team as a seamless extension of your back office.
Our Promise
Every hotel deserves to keep the revenue it earns. We exist to make sure CLC billing complexity never stands between your property and the money it is owed.
The Unfair Advantage
See how our specialized CLC billing recovery service compares to the alternatives most hotels are currently relying on.
Reconcile CLC vs. Doing It Yourself
With Reconcile CLC
Doing It Yourself
Reconcile CLC vs. Generic Accounting Software
With Reconcile CLC
Generic Accounting Software
Reconcile CLC vs. Ignoring the Problem
With Reconcile CLC
Ignoring the Problem
What Our Clients Say
Hear from hotel professionals who have transformed their CLC billing operations with Reconcile CLC.
"We had no idea how much revenue was slipping through the cracks until Reconcile CLC ran their initial audit. They found over $47,000 in uncharged virtual cards from the previous quarter alone. The service has paid for itself many times over."
Sarah M.
Director of Revenue
250-Room Full-Service Hotel, Southeast
"Our front desk team was spending hours every week trying to reconcile CLC payments. Now that burden is completely off their plate. We get a clean report every month showing exactly what was recovered. It is the easiest ROI decision I have ever made."
James T.
General Manager
180-Room Select-Service Hotel, Midwest
"The authorization failure rate on our CLC virtual cards was destroying our guest experience. Reconcile CLC worked with Corpay to get our decline rate from over 60% down to under 5%. That alone was worth the monthly fee."
Patricia L.
Regional Director of Operations
12-Property Management Group, Southwest
"I was skeptical that a $3 per room service could deliver real results. Within 30 days they had identified and recovered over $8,000 in missed charges. Their team genuinely understands the CLC system better than anyone I have worked with."
Robert K.
VP of Finance
450-Room Convention Hotel, Southeast
Proven Results
See how we have helped hotels recover significant revenue from CLC billing errors.
Full-Service Resort
320 Rooms · Southeast
The Problem
Hundreds of uncharged virtual cards discovered during initial audit. Hotel had no process for reconciling CLC VCC payments against PMS records.
Revenue Recovered
$62,400
First 6 months
10.4x ROI
Select-Service Hotel
145 Rooms · Midwest
The Problem
Authorization failure rate exceeded 70% on CLC virtual cards, causing checkout friction and lost revenue on cards that were never successfully charged.
Revenue Recovered
$28,750
First 12 months
Decline rate: 70% → 3%
Multi-Property Group
6 Properties, 840 Rooms · Southwest
The Problem
Folio mismatches across properties resulted in systematic undercharging of OTA prepaid virtual cards. No visibility into the scope of the problem.
Revenue Recovered
$134,000
First year
$11,167/month recovered
Transparent CLC Billing Service Pricing
No setup fees. No percentage-based cuts. No long-term contracts. Unlimited service for a simple flat monthly rate that delivers consistent ROI for your hotel.
Per-Room Pricing
Unlimited service for all CLC/Corpay billing
No hidden fees. No long-term lock-in. Month-to-month service. Cancel anytime with 30 days notice.
Most hotels recover 5-10x their service cost
100-Room Hotel
100 rooms x $3 = $300/month
Avg. recovery: $800-$1,500/month
250-Room Hotel
250 rooms x $3 = $750/month
Avg. recovery: $3,000-$6,000/month
Multi-Property
500+ rooms = Custom pricing
Avg. recovery: $10,000+/month
CLC Billing Questions Answered
Everything hoteliers need to know about CLC billing problems and our recovery services.
Contact us today for a free consultation. We will review your current CLC billing process and show you exactly where you are losing money to virtual card billing errors.
